Tackling the time bandits!
June 25, 2008
In my role as a HR professional, I have many different demands on my time, as I’m sure all people in the profession have. Recently I’ve been having a think about my time management skills, which I realised needed to be brushed up as I was often struggling to complete all my daily tasks, despite using a diary and my email system to organise my workload. I came across a few good hints and tips in my search for self improvement, and recently turned this into a workshop for employees in the business. If you’re responsible for these kinds of responsibilities for your company, the activities I carried out might help you.
I started by asking who thought they were good at time management, and why they thought so. I then asked who thought they were poor at it, and why. Most people were in the middle somewhere, i.e. they thought they were ok but could improve. We discussed the point that people tend to be very good at time management on the day before they go on holiday, and why this is so. The main reasons are of course that you are more focused, you have no choice but to do what needs to be done and you manage to turn the pressure into a positive thing rather than panicking over it. We discussed how this approach can be turned into a positive thing in every day working life rather than just before a holiday.
Time bandits
The first activity I did was called time bandits. It was basically a brainstorming session where every attendee at the training was asked what was their main time ‘bandit’ – i.e. the thing that steals their time. The main culprits included poor systems, clients and other members of staff. We then all gave ideas about how these things could be reduced – i.e. the time ‘sheriffs’. The session was good as it highlighted some important issues that need to be addressed within the company, which can now be taken forward as ‘projects’ or further discussions within teams or in management meetings.
Tomorrow I’ll go over another useful exercise for time management workshops.
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