Up to my neck in paperwork!
October 29, 2008
Is it me or do HR departments handle a ridiculous amount of paperwork? Having refilled the ink toner on our printer three times in the past week, I’m starting to think we’re going a bit overboard on our printing, which is in complete conflict with the environmental policy we’re currently developing!
The problem with HR is that many bits of paperwork need to be signed by the company and employee, such as contracts of employment, forms and other agreements. Most of the time we print two copies so that the employee can keep one. Then, when we have copies of forms on file, for example appraisal paperwork, we print off another copy when someone needs to look at the forms, rather than getting the original signed copy out of the file in case it gets lost and we subsequently need it! (e.g. in a disciplinary process)
There’s a bit of a conflict in HR between keeping accurate and full records, and reducing the amount of paper used. It seems a bit hypocritical putting an environmental policy in place that asks for care in using too much paper and reducing the amount of printing, when I bet HR is one of the worst offenders!
What’s the answer to this? If you have any tips on reducing paper usage for a HR department then leave a comment!
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