Adding key responsibilities to contracts
May 20, 2009
Recently I’ve been working on some additions to contracts of employment relating to specific responsibilities that certain members of staff take on as part of their employment with the company. This is important as the additional duties are critical business elements and therefore carry a certain amount of responsibility with them.
For example, a number of people have the responsibility of being a keyholder to the office – this includes looking after keys, having the codes to the intruder alarm systems and being the first or last person to be in the building. Many organisations have these responsibilities, but a lot will simply hand out keys and codes without considering the consequences if they are misused or not looked after properly. Another example relates to IT security. Only a small amount of people should have administrator rights to business systems and servers, and these people have an important duty to look after this properly. I’m sure there are lots of other examples within different businesses of key responsibilities that employees take on that need to be documented and monitored.
When an employee is given responsibility for a critical business duty, he or she should be required to sign to confirm that they understand the importance of this responsibility. The requirements of this role should be set out clearly within the document, and the consequences for non-compliance or deliberate misuse of the duty should also be stated. The importance of the responsibility will determine the relative severity of the consequence – and to make things easier should something happen, it is always prudent to clarify the potential actions that will be taken if something goes wrong.
Things to consider:key blanks here
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